These terms and conditions are applied to all our services directly or indirectly (through distributors) made available online, by email or by telephone. By accessing, browsing and using our website Utopia Vietnam Travel and/or by completing a reservation, you acknowledge and agree to have read, understood and agreed to the terms and conditions set out below (including the privacy statement). The terms and conditions as set out hereunder constitute the entire agreement between you and If you do not read or accept these terms and conditions, do not use this website (the ‘service’). By accessing any part of the Utopia Vietnam Travel website, you consent to be bound by these terms and conditions.

  1. Terms of Use Acceptance

The following terms and conditions (Terms of Use) regulate the access and use of services, information from By using any company’s services, you accept, agree to be bound, and comply with the terms of use below. If you disagree with any terms of use, the privacy policy of, or do not have the full appropriate civil capacity, please stop accessing and using immediately.

  1. Access reserves the right to terminate, change any services and information provided by at any time, at the company’s discretion, without prior notice. In order to get access and use the company’s services and information, you may be required to provide certain registration information when you sign up for a membership or subscribe to the newsletter.
You are required to make sure all information that you provide is accurate, complete, and up to date. You agree that the company’s privacy policy governs all information that you provide through the company’s website.
If you choose or are provided with a username, password, or any piece of information as part of security procedures, you are obligated to keep this information confidential and not disclosed to any other person or organization.
You also acknowledge that your account is exclusively for you and agree not to provide your account information to anyone to access our services and information. You agree to notify immediately of unauthorized access using your username or password. has the right to disable any username, password, or other identifiers, chosen by you or provided by the company at any time according to the company’s regulations without notifying the reason for disabling.

  1. Intellectual property rights

The Terms of Use allow you to use the company’s services for personal, non-commercial purposes. You might not copy, distribute, modify, publicly display, publicly perform, republish, download, store, or transmit any content or materials available on the website of unless this is done automatically by the computer/browser web that you use, which is necessary for accessing and using the services and information.

  1. Brand name

You may not use’s trademarks without the company’s prior written permission. The trademarks of third parties, logos, products or services, designs, or slogans on the web do not necessarily indicate any affiliation of such third parties.

  1. Prohibited behavior

You may only use’s services for legal purposes and in accordance with the terms of use. You agree not to use the services of the company for any illegal act or purpose.

  1. Make a Booking

The booking should be made through website or sent mail, or e-mail to: Utopia Vietnam Travel
Hanoi Office: Suite 412 Ct1, Skylight, 125D Minh Khai Street, Hai Ba Trung district, Hanoi
Tel: +84 914735969 and +84912252993
Email: [email protected] 

  1. Payment and Deposit

To ensure each party is responsible for fulfilling any of its obligations, we set out below our standard payment terms and conditions. Deposit: Either full payment or a deposit of 50% of total cost will be required and decided on an individual tour basis. This should be done via one of our available online payment methods. Customers will receive confirmation documents or vouchers within 24 hours after we have received the deposit.

Final Payment: Before travel date. Payment by cash/ bank transfer or credit cards are accepted.

Payment Types:

  • Pay Online by Credit Card with ONEPAY 

We accept UnionPay, Visa card, MasterCard and JCB card since Utopia Vietnam Travel is a verified member of the OnePay system. Your card information will be protected during the transmission by using a security system with OnePay. Your invoice will be created and sent to you with the guideline to deposit your packages. Kindly note that for payments by credit cards we apply a service fee of 3.7%. If you need more details and further information or have any questions, please feel free to contact us.

  • By Bank Transfers:

Notice: Please fill exactly Account Number, Account Name & Swift code – It’s very important for smoothly receiving your money. All charges to be borne by remitted. For the other methods of payment: by telegraphic transfer, credit card authorization letter or through Western Union Global Transfer. Please contact us for more details.

  1. Confirm booking & Voucher

All confirmations are generally confirmed by an email within 1 (one) working day. In case immediate confirmation is not possible, we will inform you of the booking status at the time of reservation. Voucher will be issued by Utopia Vietnam Travel after the booked trip is confirmed and payment is completed. A service voucher will be given for customer directly or by email

  1. Liability and Insurance

Utopia Vietnam Travel is not responsible for any loss, injury or damage sustained by passengers incurred due to delay, accidents, natural disaster, political actions and unrest must be borne by passengers. Passengers are required to have full travel insurance. Airline schedules and local conditions may affect accommodation and itineraries. Should this occur, will endeavor to substitute a suitable arrangement of similar value. Participation on any tour implies full agreement to the above conditions by all parties involved.

  1. Cancellations & Refund

Cancellation fees of booking will be calculated from all local suppliers as different cruise lines and other partners have their own cancellation policy. Cancellation and refund policies are detailed on each individual cruise, under the Rate & Availability tab. There will be no refund or exchange can if a customer decides to opt out while the tour is ongoing. If you have not used any of the services, no compensation will be given for the unused portion of the tour.

Main services general cancellation policy by customer (applied for FIT clients, for GIT clients we will update separate condition when we are dealing):

Package Tours
More than 60 days prior arrival date: FREE of charge
From 30 days to 59 days’ prior arrival date: 15% of total rate
From 15 days to 29 days’ prior arrival date: 30% of total rate
From 7 days to 14 days’ prior arrival date: 50% of total rate
Less than 7 days’ prior arrival date or No show: 100% of total rate

Halong Bay Cruise
More than 21 days prior to check-in: FREE of charge
From 11 to 30 days prior to check-in: 30% of total rates
From 04 to 10 days prior to check-in: 50% of total rates
Less 3 days prior to check-in or no-show: 100% of total rates

Short Tours (1 – 3 days)
More than 7 days prior: 10% of total rates.
From 4 to 7 days prior: 50% of total rates.
Less than 3 days prior or no show: 100% of total rates.
Noted: Some special hotel, condition promotion, peak season period we will confirm the condition via email and will follow that policy.

  1. Alternatives

Whilst we manage to reserve all the suggested services for our clients, in case transportation accommodation is fully booked, we reserve the right to make changes to services with equivalent quality. In these cases, we will always try our best to inform you about the changes as soon as possible. If we are unable to provide confirmed services, an alternative option or an alternative departure date will be offered subject to availability. If you don’t accept the alternative option or don’t want to change the date, we will refund your deposit.

  1. Utopia Vietnam Travel guarantee

Utopia Vietnam Travel Guarantee The prices on our website are excluding VAT (Value-Added Tax) and service charges. Prices also exclude bank charges and other services are not mentioned.

We want you to pay the lowest price possible for your vacation in Vietnam. Should you find your cruise cabin, hotel room with the same booking conditions, at a lower rate on the Internet after you have made a booking through us, we will match the difference between our rate and the lower rate. We guarantee our price is THE BEST. If a client can find a lower price than we offer on our website, we will match it.

Condition for matching a price: the price is public on the web, the product has to be the same (same conditions and same booking conditions). Submit a claim if it is possible only before the payment or one day after. We will not match those prices that are not public or offered by email. Also, we will not match a lower price after one day of the payment.

Quality guarantee

Our every single partner is handpicked carefully and seriously to make sure you will have the most comfortable and pleased stay. We make inspections of all our products and services regularly. In the case our services do not match your expectations, we will figure out the reasons in order to compensate for your dissatisfaction.

Money back guarantee

In case the service we provide isn’t qualified enough, except for out-of-control situations such as weather conditions, we receive and appreciate all your comments. With the highest respect, we will investigate your case and will offer the reimbursement once your complaint is rational.

  1. User’s Contribution

The company’s service may contain messages, personalized or profiled web pages, messaging functionality, and other interactive features (Interactive Services) that allow users to send, publish, transmit to others content or materials (Member’s Contribution) or through the company’s services. Any information that you submit to Utopia Vietnam Travel ‘s services will not be considered confidential information. By contributing any contributions to our services, you grant the irrevocable, complete, perpetual, and free of charge to republish, display, distribute, and modify.

You guarantee that you own or control all rights to the information that you contribute to You guarantee the legality, reliability, accuracy, and suitability of such information. We don’t take responsibility to any third parties for the content or accuracy of any user’s contribution.

  1. Monitoring and Execution has the right to eliminate or refuse to give any user’s contributed information according to the company’s assessment; implement the modifications that the company thinks are necessary to the user’s contribution; reveal your identity or other information about you at the request of competent authorities; terminate or suspend your access to all or parts of the company’s service for any or no reason. does not review the document before it is published on’s services and cannot guarantee immediate removal of such information after it has been posted.

  1. Content Standards

The standard applies to any and all user’s contributions. User’s contributed content must comply with legal regulations. does not take any responsibilities to any third parties for the inability to remove the user-contributed information of the company on Utopia Vietnam Travel services immediately.

  1. Copyright violations takes copyright issues seriously and will respond to notice of copyright violations in accordance with the provisions of the law. If you believe that any information provided on violates your copyright, you can request to remove this information from the website’s services by sending a notice to by email or other appropriate forms of communications.

  1. Based on the information provided

The information available on or through the Service is provided solely for general information purposes. We can update this information over time, but its content is not necessarily complete or up to date. Any information available on the website is subject to change at any time, and we are under no obligation to update such information.

The information provided on is for general information purposes. We refuse to take responsibility for accuracy, completeness, reliability, effectiveness, usage, or results of use matters published on, and you are responsible for any action based on the use of any information published on

  1. Warranty disclaimers

We do not guarantee that files available for download from the internet or website will not contain viruses or destructive codes. You are responsible for implementing all the checking procedures to meet specific requirements to protect you against viruses and destructive codes.